Top AP Automation Solutions for Spectrum

Managing a construction site involves many moving parts—labor, equipment, safety, and timelines. The same goes for the back office, where finance and project management teams juggle numerous details for various projects. To keep everything running smoothly, just as work crews rely on solid equipment, back-office teams need reliable tools. 

One of the most popular project management tools is Viewpoint Spectrum. However, to maximize its potential, integrating AP automation is key. Manually entering financial data across disconnected systems is inefficient and prone to errors. AP automation streamlines processes, reduces mistakes, and gives teams an accurate view of their financials in real-time. 

Why Integrate AP Automation with Spectrum? 

Spectrum is a powerful ERP that manages accounting, payroll, equipment, and schedules in one platform. By integrating AP automation, companies can leverage Spectrum’s full capabilities to keep data connected, reduce errors, and streamline project management. 

Here are three major benefits of AP automation with Spectrum: 

1 . Time Savings. Manual data entry increases the risk of errors. Every time an invoice is entered manually, data can be misinterpreted or misplaced. AP automation eliminates these risks, ensuring accurate data and saving time. 
2. Fewer Errors.  AP automation reduces human error by automatically processing and routing invoices for approval. Teams have access to real-time data, preventing financial miscalculations or missed payments. 
3. Accurate Financial Insights. Integrated AP automation helps leaders see the bigger picture. It ensures that project statuses and financials are up to date, giving a clearer view to make strategic decisions faster. 

Top AP Automation Solutions for Spectrum 

Here’s a quick look at three top AP automation solutions that integrate with Viewpoint Spectrum, helping you choose the best fit for your needs. 

1. hh2 Document Flow 

hh2 Document Flow is designed specifically for construction and real estate companies. It integrates seamlessly with Spectrum to capture, code, and route invoices for approval in real-time. Centralized invoice management supports collaboration between field and back-office teams, making communication smoother and reducing manual data entry. 

Strengths: 

• Tailored to the construction industry’s specific needs. 

• Deep integration with Spectrum for real-time processing. 

Potential Drawbacks: 

• May have features less relevant to industries outside of construction. 

2. Corpay 

Corpay is a comprehensive AP automation tool that handles everything from invoice processing to payments. Its advanced security features automatically detect cyber risks. Corpay integrates with numerous platforms, including Spectrum, offering a customizable solution to fit various business needs. 

Strengths: 

• User-friendly interface with broad customizability. 

• Works across industries with flexible features. 

Potential Drawbacks: 

• Lacks construction-specific features, so users may need to create custom workflows. 

3. Timberscan 

Timberscan is an industry leader in AP automation for construction and real estate companies. It automates the entire AP process, from invoice capture to payment, and integrates tightly with Spectrum to ensure accurate, real-time data synchronization. Timberscan’s customizable workflows and audit trails enhance compliance and operational transparency. 

Strengths: 

• Designed specifically for construction and real estate. 

• Seamless Spectrum integration for up-to-date project insights. 

Potential Drawbacks: 

• Primarily focused on AP automation, with limited functionality beyond invoice processing. 

Which Solution is Right for You? 

Each solution offers robust features and seamless Spectrum integration, but the right choice depends on your company’s unique needs. Consider factors like budget, user count, and any additional features your business may require. For instance, a company managing multiple large projects might prioritize real-time equipment tracking, while smaller firms may need more straightforward AP workflows. 

See hh2 Document Flow in Action 

Choosing the best AP automation solution for your company starts with seeing it in action. Book a demo today to see how hh2 Document Flow integrates with Spectrum, streamlining your AP processes and helping your back office run more efficiently.