Viewpoint Vista and hh2 are two of the most robust software programs for construction companies. But when integrated, they can take efficiency to the next level. Here's everything you need to know about integrating hh2 with Vista.  

What is Viewpoint Vista? 

Viewpoint Vista is a popular construction accounting and project management platform that streamlines financial processes and provides accurate, real-time data. The system brings in numerous aspects of project management and finances, making it easy for construction companies to track and manage their projects and budgets. Some of Vista’s key features include: 

• Job costing. Vista simplifies job costing by allowing users to enter budgets and estimates and track their percentage completion. The system tracks every cost and change order to provide detailed breakdowns and ensure projects stay under budget. 

• Accounting. Vista integrates with other financial systems to ensure teams have accurate data and can process payments and budgets. 

• Project management. Vista stores and tracks essential project updates on an easy-to-use dashboard so users can easily see where their projects stand. Single-step data entry and customized processes help users track workers and equipment, stay on top of budgets, and ensure that projects progress. 

• Payroll. Construction companies can store and calculate complex payroll information on Vista and integrate the payment side with HR information for accurate paychecks. 
  

Challenges of Not Integrating 

Managing construction finances without integration is like baking a cake without a recipe. You may know what you’re trying to achieve, but you don’t have the steps or directions to get there. 

Without integrated digital systems, finance teams are left with paper documents and disconnected information, including time cards, receipts, and invoices. They often spend much of their time sorting through paperwork and trying to find what records match which project or purchase. That inefficient use of time pulls employees away from other, more critical projects and can lead to frustration and disjointed workflows where teams are confused because they don’t see the full picture. 

 A lack of integration also opens the door to potential errors and compliance issues. When information has to be manually entered into a system or moved between disconnected platforms, it creates opportunities for human error that can lead to costly financial mistakes. 

Why Integrate hh2 and Vista? 

Integrating hh2 and Vista benefits more than one department—it helps the entire company work more smoothly and productively. Here are some key benefits of integration. 

1) Increased Efficiency 

Integrating hh2 and Vista streamlines payroll processing and expense management, freeing up time for more strategic tasks. Even small finance teams can accomplish more, expanding the company's growth potential. 

2) Enhanced Accuracy and Control 

By seamlessly moving data between systems and reducing manual data entry, construction companies can reduce the number of errors in payroll and document handling, leading to more reliable financial data and reporting. Integration features, including duplicate checks, real-time data updates, and automatic approvals, add another layer of protection to ensure the data is accurate. 

3) Improved Financial Oversight 

The integration provides clearer visibility into financial workflows, which enables more informed decision-making and improved project profitability. There’s no guesswork about where the company stands financially. Integrating hh2 and Vista ensures the processes are followed, such as using POs for all expenses, and generates accurate, updated reports that combine data from both systems. 

4) Compliance and Security 

Accurate records and secure data handling are crucial to keeping information secure and compliant with industry regulations. Storing information in a safe, integrated, cloud-based system protects sensitive information and includes built-in compliance checks. 

What is hh2 Remote Payroll? 

hh2 Remote Payroll takes the headache and guesswork out of payroll and can reduce payroll collection time by up to 70%. Instead of manual time entry or basic computer systems, hh2 Remote Payroll makes it easy for employees and supervisors to enter and approve time, no matter where they are. Employees can clock in remotely from job sites, and batch entry and custom approval paths save time and reduce roadblocks in the payroll process. With hh2’s cloud-based system, time and payroll data automatically sync with accounting systems for a smoother payroll process.  

How hh2 Remote Payroll Integrates with Vista 

hh2 and Vista work well together to transform how construction companies process and manage payroll. Here are three key integration features: 

• Seamless Data Synchronization: Integrating hh2 Remote Payroll and Vista allows users to seamlessly move employee time data, payroll records, job costs, and countless other data pieces between the two systems for real-time updates. Integration reduces manual data entry and minimizes payroll errors through automated synchronization. 

• Customizable Payroll Workflows: hh2 Remote Payroll and Vista allow for customizable payroll approval paths so the right people see payroll information and keep the process moving without roadblocks. Multi-level approvals and role-based accounting enhance payroll accuracy and control. 

• Cloud-Based Accessibility. Users can enter, code, and route time worked from anywhere on any device, removing roadblocks and maximizing efficiency. 

What is hh2 Document Flow? 

hh2 Document Flow lets construction companies eliminate their spreadsheets and paper, which are time-consuming and prone to errors, and move to the digital age with a single place to store all documents and invoices. Document Flow simplifies expense reporting and reimbursement—all users have to do is snap a photo of an invoice or receipt and the payment automatically moves through the cloud-based system and custom approval path for fast reconciliation. Document Flow streamlines accounts payable, document management, and invoice processing and allows workflow customization to be exactly what each construction company needs. 

Integration is crucial to creating a unified, efficient system. Instead of working in multiple systems or entering data multiple times, integration streamlines processes to help teams work more efficiently.  

How hh2 Document Flow Integrates with Vista 

Combining the streamlined AP process from hh2 Document Flow with the digital capabilities and connectivity of Vista allows construction companies to have smoother processes and better insights into their finances. Here are three key integration features: 

• Automated Document Management: hh2 Document Flow automates the capture, coding, and routing of invoices and other financial documents directly into Vista—reducing manual tasks and improving the speed and accuracy of document processing. All information is moved automatically instead of manually transferring data or risking something getting lost in the shuffle. 

• Customizable Approval Processes: Users can create customized approval workflows within hh2 Document Flow and sync them with Vista. Setting up multi-tiered approvals based on project, vendor, or job-specific criteria catered to your company’s exact needs provides flexibility and adds another layer of efficiency. 

• Real-Time Collaboration and Reporting: Integrating hh2 Document Flow and Vista makes it possible for real-time collaboration between project managers, finance teams, and AP departments because everyone has access to the latest document status and reports within Vista. 
  

Maximize Your ROI in Vista with hh2 

Book your demo today to see how hh2’s back office construction platform integrates with Vista to supercharge your back office.