From project management tasks like time tracking and document management to accounting functions like job costing, inventory, and compliance, Viewpoint’s construction management software, Spectrum, promises to make running your contracting business easier and more efficient. 

Whether you’re a new Spectrum customer, or have a long-standing relationship with Viewpoint services, by integrating the right software, construction businesses (of any scale) can further optimize Spectrum’s capabilities, and drastically increase efficiency, cost-efficacy, and productivity. 

Read on to understand the unique challenges presented without integration, how to avoid them–and how to make the most out of Spectrum. 

What Is Viewpoint Spectrum–And Why It’s Revolutionizing The Construction Industry 

Viewpoint Spectrum is a web-based enterprise resource planning (ERP) software developed to help construction companies optimize back-end operations. These operations include, but aren’t limited to: 

• Project and material management. 
• Inventory control and tracking. 
• Payroll and HR. 
• Job costing monitoring and management. 
• Productivity-boosting power of mobile-compatibility. 

By helping to avoid schedule delays and improve risk management, Spectrum is an excellent tool for construction companies looking to generate more revenue by saving costs on error correction or mitigating wasted capital. 

And thanks to intuitive financial reporting, payroll management, and communication optimization with automated workflows, Spectrum users can breathe a sigh of relief when it comes to compliance—saving stress and money during tax season. 

But Spectrum isn’t an all-in-one solution, and there are gaps in functionality that can cause bottlenecks in operations. 

The Challenges Spectrum Users Face Without Integration 

While offering a plethora of resource management and accounting solutions for construction companies, users of this ERP can encounter frustrating obstacles that hinder productivity, and risk costly errors. For example: even though workflows are automated, they can be disjointed without software integration to bridge the connection–causing potential information silos. 

Managing time cards, receipts, and invoices can also become more challenging without integrating software to keep things organized and accurate—which can cause errors in job costing, compliance, and expense reporting. 

When these seemingly small hurdles add up, inefficiency grows, processes get backed up, and ultimate operational efficiency falls further out of reach. 

Introducing (and paying for) an additional software to cure these minor “inconveniences” may seem like an unnecessary expense, but the amount of money you can save by: 

1. Avoiding the expense of clerical errors that then need additional labor hours to correct. 
2. Keeping projects on schedule and controlling overtime costs. 
3. Saving time by automating manual data entry, so your AP and HR professionals can focus on higher-priority tasks. 
4. Giving you a more accurate picture of your job costs so you can submit bids that yield maximum profit potential. 

All this can actually boost your profits—paying for itself fairly quickly. But even if you are sold on the power of strategic integration for Viewpoint Spectrum, which solution is the best option?  

How can you get the most out of your integration, and know you aren’t paying for unnecessary features, or struggle with tools that aren’t capable of navigating the unique complexities of the construction industry? 

The Best Integration Tool for Viewpoint Spectrum Users 

When choosing a software integration for your Viewpoint Spectrum ERP, you’ll want to look for a tool that’s: 

Industry-specific. The software should be designed specifically for the construction industry. 

Comprehensive tools. It should offer a suite of intuitive features that make running your business easier—not more complicated. 

Easy-to-use. Ensure its intuitive and user-friendly, so everyone on your team (both in the field and in the office) can confidently participate in the workflow ecosystem. 

Trusted and established. Choose a tried and tested solution that doesn’t just tell you how great it is—but has ample customer reviews to back it up. 

Reliable support. A knowledgeable and responsive team to help you with integration, onboarding, and continuous support. 

hh2 cloud construction software ticks all of those boxes (and then some), and currently powers more than 3,500 construction sites across the country.  

Additionally, hh2’s Remote Payroll is a well-established integration with Viewpoint Spectrum, further enhancing the user experience with the new Document Flow integration that streamlines AP automation, enhancing efficiency, accuracy, and control over your construction operations. 

The benefits of hh2’s construction software 

On average, customers experience 70% faster, easier, and more accurate payroll when they integrate hh2 into their tech stack–but that’s not all. 

• Seamless data synchronization. With mobile and desktop compatibility, your team can submit timesheets, expense reports, receipts, invoices, and more. Plus, hh2 updates your bookkeeping automatically, increasing the accuracy and organization of your record-keeping processes.  
• Avoids payroll mistakes. Integrating hh2 reduces manual data entry and minimizes payroll errors through automated synchronization—making tax season and staying compliant (almost) stress-free.  
• Customizable payroll workflows. hh2 offers customizable payroll approval paths for time worked. Additionally, your accounting and payroll team can use multi-level approvals and role-based routing to enhance payroll accuracy and have more control over the process.  
• Cloud-based accessibility. With multiple job sites, job codes, and equipment to keep track of, hh2 helps your team enter, code, and route time worked from anywhere and on any device. 
• Increased efficiency. Integrating the Document Flow and Remote Payroll streamlines payroll processing and expense (receipt/invoice) management, freeing up time for more strategic tasks.  
• Enhanced accuracy and control. Reduced errors in payroll and document handling mean more reliable financial data and reporting. hh2 helps you avoid duplicate checks, maintain real-time data updates, and automate the approval process.  
• Improved financial oversight. You achieve more visibility into financial workflows, empowering informed decision-making and project profitability. Integration ensures accurate, up-to-date reports that combine data from hh2 solutions and Spectrum.  
• Compliance and Security. The integration helps ensure compliance with industry regulations by maintaining accurate records, risk management, and secure data handling.  

How hh2 Document Flow Integrates with Spectrum  

Now that we understand the overall benefits of hh2, here’s exactly how it harmonizes with Viewpoint Spectrum’s ERP platform.  

Automated document management. hh2 Document Flow automates the capture, coding, and routing of invoices (and other financial documents) directly into Viewpoint Spectrum. This drastically lowers the amount of time spent on manual data entry and improves the speed and accuracy of document processing.  

Customizable approval processes. Users can create customized approval workflows within hh2 Document Flow and automatically sync the data in Spectrum. The freedom to set up multi-tiered approvals based on individual projects, vendors, or job-specific criteria, helps your business stay ahead of job costing and scheduling–giving your business more flexibility to adapt to day-to-day demands. 

Real-time collaboration and reporting. hh2 integration facilitates real-time collaboration between project managers, finance teams, and AP departments by providing access to the latest document status and reports within Spectrum. This enhances collaboration by giving your team mobile access to this information from anywhere.  

How To Get Started With hh2 Integration 

While introducing new software or hardware requires a bit of time and preparation, regardless of the platform, integrating hh2 with Viewpoint Spectrum is easy and fast. Our support team will be there to help lead the integration process, answer your questions, and help with getting your team trained and ready to use the software. 

But don’t just take our word for it: check out real stories from real hh2 customers who share how our cloud-based construction software improves their daily operations–and annual revenue growth. 

And when you’re ready to learn how hh2 can be tailored to your specific business needs… 

Book your demo today to see how easy it is to integrate hh2’s back office construction platform with Spectrum–and supercharge your back office operations.