Construction Software for Timesheets: What Contractors Need to Know

Are you still chasing down handwritten timecards or deciphering text messages from the field just to process payroll? If that sounds familiar, you're not alone—and there's a better way. Construction software for timesheets has evolved from clunky desktop systems into streamlined, mobile-first platforms that bridge the gap between the jobsite and the back office.

For self-performing contractors, where labor is both your biggest expense and greatest risk, accurate and timely timesheet data isn't a luxury—it's mission-critical. This post breaks down what you need to know, what to look for, and how hh2’s Remote Payroll can transform your time tracking process from frustrating to flawless.

Why Construction Timesheets Are So Challenging

Tracking time in construction isn’t as simple as punching a clock. Between shifting job sites, changing crews, compliance requirements, and the reality of a mobile workforce, construction companies face a unique set of challenges that traditional timekeeping tools just weren’t built to handle.

Here’s why it’s harder than it looks:

• Multiple Jobsites, One Back Office
  Foremen and crew members move across locations, but the payroll team still needs consolidated, coded time data—fast and error-free.

• Crew-Based Time Entry vs. Individual Logins
  Many tools are designed for desk workers, not for foremen tracking hours for a 12-person crew on a muddy jobsite with limited cell signal.

• Prevailing Wage, Union, and Certified Payroll Compliance
  One small mistake in how hours are tracked—or how they’re reported—can lead to audits, fines, and reputational damage.

• Manual Data Entry Means More Mistakes
  Collecting time on paper or via text, then re-entering it into an ERP system? It’s a recipe for duplication, lost data, and costly errors.

• Timing is Everything in Payroll
  When timecards are late or incomplete, payroll slows down, and field teams lose trust in the process. That hurts morale—and retention.

If any of these challenges resonate with your experience, rest assured you’re not alone in facing them. Many construction companies grapple with similar issues, and the consequences can be significant. By not addressing these inefficiencies, you’re potentially sacrificing both valuable time and financial resources.

Inaccurate or delayed time tracking can lead to a cascade of problems, starting with skewed labor costing, which can distort your understanding of project expenses and profitability. This, in turn, affects your ability to accurately assess job profitability, making it difficult to determine whether projects are on track to meet financial goals.

Furthermore, without precise and timely data, your capacity to make informed, real-time decisions—whether on the job site or in the boardroom—is severely compromised. This can hinder strategic planning and operational efficiency, ultimately impacting the overall success and competitiveness of your business.

What to Look for in Construction Software for Timesheets

Not all construction software for timesheets is created equal—and if you’ve ever tried forcing a generic timekeeping app to fit your crew workflows, you know exactly what we mean.

Here’s what to look for to ensure your time tracking software works in the real world of commercial construction:

✅ Mobile-First Design

Your crews aren’t at desks—they’re on scaffolding, in trenches, or moving between sites. Your time tracking app should work flawlessly on any mobile device, even in low-signal areas.

✅ Crew-Based and Kiosk Entry

Foremen need fast, easy tools to enter time for the entire crew. Whether it’s a tablet on-site or a shared kiosk, your software should support group entry—not just individual logins.

✅ Real-Time Payroll Sync

Look for solutions that integrate directly with your ERP or accounting system—like Sage 300, Vista, or Foundation. Real-time sync eliminates duplicate entry, reduces payroll delays, and ensures compliance.

✅ Built-In Compliance Controls

Certified payroll? Prevailing wage? Union scale? Your software should help enforce rules automatically, not just track hours. Bonus if it supports multi-state labor laws and auto-calculates fringe benefits.

✅ Audit-Ready Recordkeeping

Every hour worked should be traceable—by job, cost code, location, and approver. With audit trails and digital signatures, your timesheet data becomes your defense, not your liability.

When you evaluate time tracking platforms, prioritize both field usability and seamless back-office integration. This means selecting a system that is intuitive and easy for field workers to use, even in challenging environments, such as remote job sites with limited connectivity.

The platform should facilitate quick and accurate time entry, allowing foremen and crew members to focus on their tasks without being bogged down by complicated processes. Simultaneously, the software must integrate smoothly with your back-office systems, ensuring that the data collected in the field is effortlessly transferred to your payroll and accounting departments.

This integration is vital because if the system is not user-friendly for the foreman on the jobsite, it will inevitably lead to errors and inefficiencies in payroll processing, ultimately affecting the entire operation.

Therefore, choosing a platform that bridges the gap between the field and the office is essential for maintaining accuracy, efficiency, and overall productivity.

How hh2 Solves the Timesheet Problem

When it comes to time tracking in construction, generic tools just don’t cut it. That’s why hh2 Remote Payroll was designed from the ground up with one mission: simplify time capture and make payroll smarter—for the field and the back office.

Whether you’re managing five crews or fifty, hh2’s construction software for timesheets gives you real-time visibility, audit-ready accuracy, and seamless payroll integration.

Remote Payroll with Real-Time Visibility

hh2 works where you work—from the jobsite to the office. Here’s what makes it different:

✅ Mobile-Friendly, Field-Tested

Enter time from smartphones, tablets, or jobsite kiosks—even offline. hh2 stores everything and syncs it when you’re back online.

✅ Crew-Based Time Entry
Foremen can submit hours for their entire crew with just a few taps. Kiosk mode lets workers clock in individually at shared stations.

✅ ERP Integration That Just Works
Two-way sync with Sage 100, Sage 300 CRE, Vista, and Foundation means no double entry. Time data flows directly into payroll and job costing.

✅ Automated Compliance Checks
Built-in rules help you stay compliant with prevailing wage, certified payroll, union scale, and labor laws across multiple states.

✅ Digital Audit Trails and Approvals
Route timecards for approval, add digital signatures, and maintain traceability on every hour submitted—no more “he said, she said.”

With hh2 Remote Payroll, construction teams stop chasing timecards and start making payroll easy, accurate, and on time—every time.

Key Benefits for Contractors

For self-performing contractors, labor is everything. It drives project schedules, costs, and—when mismanaged—profit erosion. That’s why investing in the right construction software for timesheets isn’t just about saving time... it’s about protecting your bottom line.

Here’s what hh2 delivers to GCs who want to work smarter, not harder:

✅ Fewer Payroll Errors

When time is captured digitally, coded correctly, and synced with your ERP, you eliminate manual re-entry—and all the errors that come with it.

✅ Faster Time Approvals

No more chasing down paper. Foremen can submit crew hours instantly, and supervisors can approve from anywhere, keeping payroll cycles on track.

✅ Compliance Without the Headaches

Whether you're navigating Davis-Bacon, union rules, or multi-state labor laws, hh2 automates wage calculations and reporting, reducing risk and audit exposure.

✅ Cleaner Job Costing

With labor hours flowing straight into your ERP and tagged by cost code, you get more accurate job costing reports—without the manual gymnastics.

✅ Higher Field Adoption

Field crews actually use it. Why? Because it’s simple, fast, and built with construction in mind—not corporate cubicles.

When your time tracking system just works, your teams spend less time on admin, your accounting team gains hours back, and your entire company runs more efficiently.

How GCs Transform Time Tracking with hh2

Let’s be honest—most contractors don’t realize how much time (and money) they’re losing to inefficient time tracking until they see what’s possible.

Here’s what the shift from chaos to control looks like:

❌ Before hh2: Manual Chaos

• Timecards scribbled on paper or texted in late

• Duplicate data entry between field, office, and payroll

• Missing hours, bad codes, frustrated field crews

• Delayed approvals causing late payroll runs

• Risky compliance gaps with union and certified payroll

✅ After hh2: Digital Confidence

• Mobile time entry from any jobsite—even offline

• Crew-based or kiosk logging in seconds

• Real-time sync with Sage 100, Sage 300, Vista, and more

• Automated compliance checks for wages and codes

• Clean approvals, complete audit trails, faster payroll

Insight:
Contractors using hh2 report saving hours each week on time entry alone—freeing up payroll teams, reducing disputes, and tightening job costing accuracy.

The result? Fewer headaches, fewer errors, and full control over your most expensive resource: labor.

Why Customers Trust hh2

When it comes to construction payroll and time tracking, trust is everything. Your software has to work—not just in the office, but in the field, under pressure, and with every crew on every job.

That’s why more than 3,600 construction companies rely on hh2 to track over $16 billion in labor annually.

✅ Built for Construction, Not Adapted to It

hh2 wasn’t retrofitted from a corporate tool—it was built specifically for the field-first, payroll-complex reality of commercial construction.

✅ Trusted by Crews and Controllers Alike

Field teams love the simplicity. Back offices love the clean, validated data. Executives love seeing labor data flow seamlessly into job costing and financials.

✅ Deep ERP Integration with Sage, Vista, and Foundation

hh2 connects directly with your ERP, syncing job codes, cost codes, timecards, and approvals in real time.

✅ Certified Payroll and Union Compliance Made Easy

Whether you’re dealing with Davis-Bacon requirements or union wage rates, hh2 keeps you compliant without the spreadsheet acrobatics.

“When I think back to the Stone Age, how we did payroll before, and I think about how payroll is now, I can't imagine having to do it without hh2.”
— Lorraine Searcy, Anchor 41 Construction​

With decades of construction-specific expertise behind every feature, hh2 delivers more than software—it delivers peace of mind.

Ready to Streamline Your Timesheets?

Time is money in construction—and nowhere is that more true than when it comes to payroll. If you're still dealing with manual timecards, error-prone spreadsheets, or tools that weren't built for the field, it’s time for a change.

hh2 Remote Payroll is the construction software for timesheets that helps contractors:

• Capture crew hours accurately in the field

• Eliminate double entry and sync with your ERP

• Automate compliance with certified payroll and union rules

Whether you're managing a few crews or scaling up across multiple job sites, hh2 gives you the confidence to track time right—the first time.

👉 Talk to a Specialist and see how hh2 fits your workflows.

No more guessing. No more manual chaos. Just clean, compliant, crew-approved time tracking.