Best AP Automation Software for Construction in 2025

Construction is complex enough without adding unnecessary processes and paperwork. AP automation is crucial in construction because it simplifies complex, paper-heavy processes. Construction offices used to be littered with paper receipts and invoices, which led to errors. With AP automation, companies can process their invoices more quickly and accurately. 

However, not all AP automation tools are created equally or fit every construction company well. Choosing the right software is critical for managing invoices, tracking expenses, and improving cash flow efficiency.  

Below, we’ll examine the key criteria for choosing the best AP automation software and compare four top options. 

What to Look for in AP Automation 

When considering various AP automation tools, it's important to consider your company's needs and size, including how you plan to use the software and the size and bandwidth of your finance team. 

Here are some common features to consider: 

• Integration with accounting and project management software. If you already use a specific suite of tools, you'll want an AP automation tool that can easily integrate.  
• Mobile and cloud accessibility. These features are especially important for companies with many remote teams or tight turnarounds that need managers to approve transactions on the go.
• Ease of use for in-office and field teams. Your company will likely want an AP automation tool that the finance team, supervisors, and employees in the field can use. 
• Document management and approval workflows. Each company has unique approval processes, so being able to customize the workflow can create a more efficient process.  
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Solution #1: hh2 Document Flow 

hh2 Document Flow is a cloud-based AP automation tool designed specifically for construction. It integrates seamlessly with Sage and other popular accounting systems, making it simple for construction companies to create a flexible and customized tool. 

 hh2 Document Flow creates a centralized document management system for invoices and other critical AP documents. Its customizable approval workflows streamline invoice processing and reduce delays. Plus, its mobile capabilities allow for remote access so project managers can approve documents from anywhere. 

 Pros: 

• hh2 Document Flow is tailored for the construction industry and offers construction-specific features and details 

• Integrates well with Sage 300 and other systems commonly used in the construction industry 

• Highly configurable, giving companies a custom solution 

 Cons: 

• Limited integrations with non-construction-specific accounting software 

 Pricing: 

Custom pricing is based on each company’s size and integration needs. 

 Unique Advantage: 

hh2 Document Flow is built specifically for construction and offers a seamless solution for managing invoices, approvals, and document storage across multiple projects and job sites.  

Solution #2: AvidXchange 

AvidXchange is a popular AP automation tool that provides a complete AP and payment solution for companies in construction and other industries.  

 It features full AP automation, from invoice capture to payment processing and all the steps in between. AvidXchange also offers vendor payment automation, which reduces the need for paper checks. It integrates with multiple leading accounting platforms, including QuickBooks, Sage, and Acumatica, for a smooth AP process. 

 Pros: 

• Comprehensive AP features cover every step of the process and meet the needs of every company. 

• Strong vendor management, which is especially helpful for construction companies working with multiple vendors and invoice types. 

• A robust selection of integrations to create a smooth, customized accounting system. 

 Cons: 

• AvidXchange was not specifically designed for construction, so It may lack certain features that are needed and helpful for construction project workflows. 

 Pricing:  

AvidXchange starts at around $2,000 per month, depending on transaction volume and integration complexity. 

 Unique Advantage:  

With its robust payment automation capabilities, AvidXchange is a great fit for construction companies seeking a full AP solution and extensive accounting integrations.  

Solution #3: Sage Paperless 

Sage Paperless is an AP automation platform designed to work seamlessly with Sage 300. It offers paperless document management and an invoice processing system. 

 As the name implies, Sage Paperless offers paperless capture, storage, and routing of invoices and project documents for smooth and fast processing. Its direct integration with Sage 300 allows for easy access to financial data. Sage Paperless also offers customizable approval workflows tailored to each project or department, making it easy for companies to create the exact workflows they need. 

 Pros: 

• The seamless and tight integration with Sage 300 makes Sage Paperless a great option for existing Sage users and creates a comprehensive accounting platform. 

• Strong document management capabilities to easily store and organize invoices and other paperwork. 

 Cons: 

• Limited functionality if used outside the Sage ecosystem and not integrated with Sage 300. 

• Some users report a steep learning curve. 

 Pricing: 

Sage Paperless offers custom pricing based on company size and document volume. 

 Unique Advantage: 

Sage Paperless shines with its seamless integration into the Sage ecosystem. It offers a straightforward solution for Sage users looking to automate AP and streamline document management.  

Solution #4: Stampli 

Stampli is an AP automation platform with advanced AI features to simplify invoice processing and collaboration, all with a user-friendly interface. 

 Stampli offers AI-driven invoice capture and coding, which reduces manual data entry and speeds up accounting processes. Its user-friendly dashboard simplifies invoice tracking and management, especially for novice or busy accounting teams. Stampli integrates with major accounting software platforms like Sage, NetSuite, and QuickBooks.  

 Pros: 

• The intuitive user interface makes it simple for users of all skill levels to jump in without a steep learning curve. 

• Strong collaboration tools allow teams to work together seamlessly. 

• Easy integration with popular accounting software to create a comprehensive and united platform. 

 Cons: 

• Because Stampli isn’t tailored specifically to construction companies, some of its advanced features may be unnecessary or distracting for smaller construction companies. 

 Pricing: 

Stampli starts at $12,000 annually and offers tiered pricing based on company size and feature needs. 

 Unique Advantage: 

With its AI-based automation and user-friendly design, Stampli is ideal for companies looking for a straightforward AP solution. It balances an intuitive design with robust, advanced features. 

Choosing the Best AP Automation Solution  

Each of these leading AP solutions has its strengths; some are better for certain company needs than others. However, hh2 Document Flow stands out in a crowded market because it is specifically designed for construction companies. That means the platform understands the nuances and details of construction AP, making it easy for construction companies to tailor to their specific needs and workflows. hh2 Document Flow also integrates easily with Sage to create a robust accounting platform. 

 Ready to streamline AP for your construction team? Book your demo of hh2 Document Flow to experience easy construction AP.